Career Center

Job Title: Manager- Conditions Assessment and Capital Planning

PVN ID: VC-2211-005247

Category: Managerial and Professional

Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Mandatory Vaccine Mandate: As of May 27, 2022, all candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law and criteria. Being fully vaccinated is defined for this purpose as two weeks after a final dose in primary series of an authorized COVID-19 vaccine ( example: two weeks after the second dose of a two-dose vaccine such as Moderna or Pfizer, or two weeks after a single dose vaccine such as Johnson and Johnson). Final candidates must be fully vaccinated as of their first day of employment. Newly hired employees will be sent an email with instructions on how to upload their vaccine information on the Research Foundation portal.

General Description

The City University of New York (CUNY) is the nation's largest urban public university, comprising 25 institutions: eleven senior colleges, seven community colleges, and six graduate, honors and professional schools. The University serves more than 274,000 degree-credit students and 260,000 adult, continuing and professional education students and offers an on-line baccalaureate degree. The University's physical plant is comprised of campuses with 28 million gross square feet in 296 buildings. These facilities are supported by an approximately $3 billion, multi-year capital improvement program. 

The University's Office of Facilities Planning, Construction and Management (FPCM) seeks to hire a manager in its Department of Planning to oversee condition assessment and capital planning work across all CUNY campuses. The Department of Real Estate and Planning determines campus space needs of all of the University's twenty-five institutions; performs space utilization studies; maintains capital project and space inventory databases; assists in the preparation of physical master plans; develops capital projects; that are funded through public, private or combined public/private sources. Planners also assist the Department of capital Budget in preparing the University's annual Capital Budget Request and annual funding requests for Borough President and City Council capital funding; and work alongside the Department of Design, Construction and Management to program new buildings and renovations to existing buildings.

Other Duties

Under general supervision of the Executive Director of Real Estate and Planning, with latitude for independent action and decision­ making, the Condition Assessment and Capital Planning Manager will be responsible for providing system-wide review of physical space across 26 million sq ft of mixed use properties. 

• Assist in preparation of capital projects and preventative maintenance schedules from data provided by CUNY Colleges, condition assessment report and in coordination with CUNY facilities staff, for the annual published capital outlay requests submitted to New York State/City; 
• Manage CUNY commitment to bring 55% of all facilities to a state of good repair by 2028; 
• Oversee consultant responsible for the condition assessment
• Work with Facilities Information team to ensure findings of the Condition Assessment activities related to Preventive Maintenance are recorded in Archibus management system,
• Participate in all steering committee meetings for Condition Assessments; coordinate all CUNY and College stakeholders involved with the project, and ensure that the timely delivery of reports. 
• Develop scope of work for identified capital project in consultation with FPCM Project Managers and Colleges, assist in the preparation of RFP's/RFQ's, and participate in consultant selection. 
• Provide ad-hoc capital budget or space analysis as needed, to various FPCM groups; 
• Review and update building inventory assessment as needed.
• Becomes proficient with Vendor’s Building Condition Assessment Software.
• Regularly update the Condition assessment inventory with completed projects and maintenance work. 
• Regularly produce conditions assessment reports for university wide conditions. 
• Produce reports recommending capital investments in system renewals. 
• Coordinate and communicate with all 25 campuses.

Qualifications

 A bachelor's degree in engineering, architecture or construction-related curriculum 

• 5+ years of construction/vendor management. 
• Strong Knowledge for the different building components and construction. 
• Computer literacy 
• Strong in managing Excel files.,
• Knowledge of related legislation, regulations, NYC and NY State codes and Board policies, procedures, and collective agreements. 

Preferred Qualifications 

 NY State Professional Engineering License or NY State Architecture License. 

• PMP Certification 
• Experience with NY State and/or New York City agencies and their regulations. 
• Experience with New York State and/or New York City Design and Construction Projects. 
• Strong technical and analytical skills. 
• Strong leadership skills to lead project teams. 
• Proven ability in promoting equitable practices which value inclusiveness and diversity. 
• Computer skills, including email, spreadsheets, databases, project management and presentation packages. 

Core Competencies 

 Good organizational and planning skills. 

• Excellent written and verbal communication. 
• Excellent organization skills and the ability to multi-task 
• Ability to work under pressure and to multiple deadlines. 
• Ability to prioritize competing work. 
• Self motivator. 
• Ability to be a team player. 
• Ability to set project priorities and adjust implementation strategies. 
• Ability to work effectively with staff, associates, and internal and external constituents. 
• Knowledgeable of capital and operating budgets. 
• Alert and observant and looking for ways to improve processes 
• Out of the box thinker, creative, inventive and adaptable to situations 

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.