Northeastern Illinois University, located in Chicago, Illinois, invites inquiries, nominations, and applications for the position of Executive Director of Human Resources.
The Executive Director will provide vision, strategic leadership and establish best practices for the University on all human resources matters; lead all aspects of human resources operations including employee and labor relations, staff recruitment and hiring, HR information systems, payroll, benefits administration, compensation, performance management, union negotiations, and employee equity and training. The Executive Director will prepare and monitor overall department goals, and develop tasks and activities to achieve these goals.
The Executive Director of Human Resources will oversee employment compliance, create and own University personnel policies, and oversee HR procedures and workflow automation. The Executive Director is responsible for compliance with federal and state employment regulations.
This position reports directly to the Vice President for Finance and Administration (VPFA), and supervises management employees within the Office of Human Resources (approximately 10-12 staff members).
Information System and Business Processes
Lead the evaluation and enhancement of the University's human resource information system. Partner with other University units to improve and automate HR business processes. Analyze and suggest redesign of HR business processes for maximum efficiency, accuracy, and customer support.
Manage and monitor reporting systems for internal reporting (compensation and staffing reports, ad hoc requests) and external reporting support (FOIAs, ISLs, Affirmative Action, RAMP, etc.).
Provide computer technologies that enhance customer service and improve internal processes. Implement a comprehensive security infrastructure to protect the department's sensitive data and information technology assets.
Direct HR staff to utilize technology to enhance the effectiveness of the delivery of services.
Oversee new employee orientation process and assure smooth onboarding of employees.
Provide coaching and direction on the annual evaluations, performance issues and disciplinary action when required.
Lead the University labor relations efforts. Participate and direct staff as needed in labor meetings, investigations and grievances, Lead the collective bargaining negotiations process and development of overall labor-relations strategy.
Oversee the investigation of issues such as working condition complaints, disciplinary actions, and employee and appeals and grievances. Lead high profile and/or sensitive workplace investigations. Serve as an internal consultant to management and advise/mediate situations where needed. Conduct initial fact findings to assist the Director of EO, AA and EC and General Counsel.
Oversee the Human Resources staff in implementing the statutes and rules of the State Universities System, State Universities Retirement System, Department of Central Management Services, University Board of Trustees policies, Department of Labor and any state and federal employment regulations.
Establish initiatives and manage processes aimed at improving operational efficiency and productivity in the HR department
Provide strategic and operational direction for the design, implementation, administration, and communication of University's payroll program. Oversee and manage staff for the timely preparation and accurate production of payroll.
Direct staff and manage processes to resolve employee pay-related issues, including overpayments, late pay, deductions, and related pay adjustments.
Oversee and ensure the successful execution of year tax and reporting processes, including IRS reporting. Ensure compliance with applicable state and federal tax laws.
Oversee and manage benefits staff to administer employee benefits programs such as retirement plans; medical, dental, life insurance plans; and SURS disability program. Develop and continually advance employee benefit data reconciliation and automation processes with State Systems to ensure efficiency and accuracy.
Oversee compliance with reporting requirements for federal and state agencies including, but not limited to, IRS Affordable Health Care, 403 B and 457 plans.
Recruitment and Staffing
Oversee recruitment and hiring practices. Find creative and value-added solutions that provide the University with the best possible candidates. Evaluate and oversee effective civil service testing and screening as designated by the State Universities Civil Service System. Ensure that systems are in place for applicant tracking, hiring documentation workflow, background checks, extending offers, etc.
Direct HR staff in recruitment and staffing activities.
Advise search committees and oversee the search process for faculty and administrator positions.
Coordinate and publish University's annual Affirmative Action Plan and oversee the program.
Oversee process and direct staff to complete necessary position and job description reviews to align employee duties with the University's operation needs and requirements.
Partner with campus colleagues and coach the HR staff to ensure hiring needs are met.
Compensation Analysis and Planning
Lead the development of a comprehensive compensation plan which includes position evaluation criteria (breadth and scope, knowledge and skills, impact, etc.), benchmark data, salary level ranges, how and when increases can be funded, etc.
Direct compensation staff with resolving compensation related issues.
Training and Recognition
Assess the training and development needs of management and professional staff members. Create a plan that will provide a variety of management and professional development opportunities that foster continuous learning and align with the strategic goals of the university.
Design and implement programs for faculty and staff that offer practical approaches to managing work and career through workshops, certificate programs and online resources that are available during normal work hours.
Develop and implement recognition programs to raise morale and acknowledge superior performance in partnership with management staff.
Direct HR staff members with implementing training and recognition programs
Ability to handle sensitive employee relations matters and to maintain privacy and confidentiality at the highest levels.
Maintain professional growth personally and departmentally.
Bachelor's degree in Business Administration, Human Resources or other related field from an accredited University
Minimum of (7) years of relevant experience in human resources with prior experience managing human resources technical and management staff.
Experience and working knowledge of HR Information Systems (HRIS) and/or ERP system and understanding of HR reporting and datamanagement.
Results-oriented and demonstrated strategic thinker and problem-solver in evolving and/or ambiguous situations.
Proactive leader, experienced with leading change management initiatives in Human Resources.
Skilled in relationship building and able to communicate effectively with staff and management at all levels of the university.
Ability to effectively coach staff in all areas of HR including employment, payroll, benefits, HR technology and reporting, training, employee relations and administration.
Experience with collective bargaining and labor relations responsibilities.
Master's Degree in HR related field or JD
Experience working with/for institution of higher education
Experience with State University Systems
Experience with adoption and implementation of HR technology & automation of HR processes
Prior experience with Diversity, Equity and Inclusion Initiatives
HRCI Technical Certification- PHR or SPHR (Professional/Senior Professional in Human Resources)
(Each position requires a background check)
About Northeastern Illinois University
Northeastern Illinois University's Main Campus is located on 67 acres in an attractive residential area on the Northwest Side of Chicago. The University offers more than 40 undergraduate degree and certificate programs and more than 50 graduate degree, certificate, licensure and endorsement programs. The University is a federally designated Hispanic-Serving Institution. It has additional locations in the metropolitan area, including the Jacob H. Carruthers Center for Inner City Studies, El Centro, Center for College Access and Success, and the University Center of Lake County.
Deadline: Review of applications begins immediately and continues until the position is filled.
Applicants are expected to respond based upon the entire job description.
You must submit the following online forms (see links below) and send the remaining documents to:
Search Committee c/o Beni Ortiz Executive Director, Finance and Administration
Northeastern Illinois University 5500 N. St. Louis Avenue Chicago, IL 60625
Copies of unofficial transcripts are accepted; however, official transcripts for all earned degrees will be required of candidates selected for final interviews.
Northeastern Illinois University is an Equal Opportunity/Affirmative Action Employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as Other Qualified Individuals. Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriation.