University of Illinois Library at Urbana-Champaign
Position Available: As soon as possible after closing date. This is a full-time, Academic Professional position in the University Library.
The University Library’s Business and Human Resources Services Center is seeking applicants for the Associate Director of Fiscal Operations. Reporting to the Assistant Dean of Library Business & Human Resources Services, the Associate Director of Fiscal Operations is responsible for providing management of the University Library Business Services operation, including budget planning and analysis, purchasing, and grants and contracts. The University Library has a total budget in excess of $60 million annually.
Diversity, Equity, Inclusion and Accessibility Statement and EEO Statement:
The University Library of the University of Illinois at Urbana-Champaign values diversity of thought, perspective, experience, and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and we strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates who share these values to apply.
The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit http://go.illinois.edu/EEO.
Duties and Responsibilities:
Manages all Library accounts and budgets, includes assisting the Assistant Dean in establishing budgets, making budget transfers, and reporting regularly on budget status.
Approves all reimbursements to Library employees, foreign and domestic non-employee reimbursements for travel and/or honorariums, and all prizes/awards paid to employees and non-employees.
Assists the Assistant Dean in areas of strategic financial planning, forecasting, and reporting.
Prepares and submits the Library’s annual budget and enters salary increases in the university system, Salary Planner.
Serves as the Primary Unit Security Contact providing Library employee with permissions/access to university systems.
Manages the Library’s Fiscal Control and Internal Auditing System, a state-mandated program to review annual fiscal and administrative systems of internal control and the Identity Theft Prevention (Red Flags Rule) Program annual review.
Provides guidance to library administration regarding the impact of current and future business decisions.
Consults and provides advice to faculty in the areas of budget, university policies and procedures, and general business/financial problem solving.
Determines graduate assistant salary rates each year based on campus minimums.
Provides data analysis to help determine campus Indirect Cost Rate every five years.
Provides annual statistical information for the Association of Research Libraries and other institutions/organizations as requested.
Supervises, trains and mentors the Business Services staff responsible for library grants and contracts, gift funds, self-supporting funds, processing payroll and overseeing procurement for the entire Library system, invoice vouchers, purchase orders, p-card transactions, and cash receipts.
Provides flexible and positive leadership and works calmly under pressure.
May serve as Acting Assistant Dean when Assistant Dean is on leave.
May represents the Assistant Dean when needed in representing the Library on campus academic and administrative committees
Serves as consultant to the Human Resources Service Center when the Assistant Dean is unavailable to answer questions regarding appointments or other BHRSC matters.
Serves as a member of the Disaster Response Team (purchase supplies for prevention/response/recovery)
Provides support for Library and University DEIA initiatives
Completes other duties as assigned
Academic Professional employees are encouraged to use “investigation time” to pursue areas of interest, not directly in support of an immediate program need, in accordance with the University Library’s policy on Investigation Time for Academic Professional Employees https://www.library.illinois.edu/staff/bhrsc/human/resources/guidelines-for-investigation-time/. Some investigations originating in this manner may evolve into regular work assignments or production activities.
Environment: The University of Illinois at Urbana-Champaign Library is a leader in the delivery of user services, and active programs in information, instructional, access, and scholarly services that help the Library to maintain its place at the intellectual heart of the campus. The Library also holds one of the preeminent research collections in the world, encompassing more than 14 million volumes and a total of more than 24 million items. The Library is committed to maintaining the strongest collections and service programs possible, and to engaging in research, development, and scholarly practice - all of which support the University's missions of teaching, research, and public engagement. The Library employs approximately 80 faculty members, and more than 300 academic professionals, staff, and graduate assistants. For more information, see: http://www.library.illinois.edu/.
Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs about 3,000 faculty members who serve over 33,000 undergraduates and 15,000 graduate and professional students. More information about the campus is available at www.illinois.edu. The university is located in the twin cities of Champaign and Urbana (total population 207,000) in east-central Illinois, and is situated about 140 miles south of Chicago, 125 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: https://with.illinois.edu/advancement/living-in-c-u/or https://www.champaigncounty.org/
Salary Range: Salary is commensurate with qualifications and experience. Open to a wide range of individuals who meet the minimum requirements, and thus the salary is commensurate with skills, education and experience. This position is eligible for the Library’s Academic Professional Promotion Program. The University of Illinois also has a dual-career partner placement program and is strongly committed to work-life balance and family-friendly programs for faculty and staff (https://provost.illinois.edu/faculty-affairs/work-life-balance/ ).
Terms of Appointment: Permanent, twelve-month appointment; 24 annual vacation days; 11 annual paid holidays; 12 annual sick-leave days (cumulative), plus an additional 13 sick-leave days (non-cumulative) available, if needed, each year; health insurance is available to employees (with the option to purchase coverage for spouse and dependents); required participation in State Universities Retirement System (SURS) (8% of annual salary is withheld and is refundable upon termination), with several options for participation in additional retirement plans; newly-hired employees are covered by the Medicare portion of Social Security and are subject to its deduction.
To Apply: To ensure full consideration, please complete your candidate profile at https://jobs.illinois.edu and upload a letter of interest, resume, contact information including email addresses for three professional references. Please address the following prompt in your cover letter: Provide an example of when and how you successfully managed competing projects while working against deadlines within a higher education environment. Applications not submitted through this website will not be considered. For questions, please call: 217-244-5031.
Deadline: In order to ensure full consideration, we urge candidates to submit application materials on or before July 16, 2021.
University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
Required: Bachelor’s degree
Preferred: Bachelor’s degree in Accounting, Business Administration, or related field
Minimum six years of experience with progressively higher-level experience in business or accounting, with at least two years in an academic higher education environment.
Experience with large ($1 million+) budgets and accounts.
Minimum six years of experience supervising employees and managing day-to-day operations.
Preferred: Experience working with University of Illinois financial systems
Knowledge, Skills, and Abilities:
Demonstrated analytical skills that allow for interpretation on budgetary, financial, and related management information.
Extensive understanding and experience managing multiple fund types.
Basic knowledge of sponsored research and grants budgeting principles and allowable cost guidelines and contracts.
Excellent verbal and written communication skills.
Excellent computer skills with the ability to learn new tools and processes.
Proven ability to manage multiple competing projects with a high degree of accuracy against deadlines.
About University of Illinois at Urbana-Champaign Library
The University Library holds more than thirteen million volumes and 24 million items and materials in all formats, languages, and subjects, including 9 million microforms, 120,000 serials, 148,000 audio-recordings, over 930,000 audiovisual materials, over 280,000 electronic books, 12,000 films, and 650,000 maps. These collections form the bulk of I-Share, the statewide library online catalog. Currently there are 76 I-Share libraries and more than 30 million library items represented in the I-Share catalog. Users at these I-Share libraries may borrow books directly from the 76 I-Share library participants.