Reporting to the Executive Director of Finance and Procurement, the Director of Strategic Sourcing (“Director”) is responsible for the University’s end-to-end sourcing operations, which includes negotiating competitive contracts and implementing the most optimal solutions for the University.
Using an organized, collaborative, and data-driven approach and analysis by leveraging overall spend to reduce the total cost of purchased goods and services, the Director is responsible for ensuring that Gallaudet University’s purchasing decisions are informed and will result in cost savings, improved services, and process efficiencies.
The Director will also be responsible for administrative and personnel management of Strategic Sourcing Department and budget.
Directs the Strategic Sourcing Department; supervises staff; provides on-going feedback; completes the annual performance evaluations; set goals and expectations; resolves workplace conflicts in a timely manner and seeks support from supervisor, Human Resources, Office of Equal Opportunity Program, or Office of the Ombuds if needed; promotes a safe and healthy work environment; and ensures professional development opportunities are provided to staff.
Provides leadership and management of institutional strategic sourcing activities, develops policies and procedures related to sourcing and provides for their implementation; and prepares informational materials and updates the website to assure the campus community is informed of sourcing procedures and vendor options.
Negotiates strategic sourcing agreements and any changes in vendor contracts in accordance with University, state, and federal rules and regulations; negotiates with vendors/contractors to obtain maximum benefit to the university from contracts, utilizes GSA pricing when possible, solicits quotations, ensures compliance with the Davis-Bacon Act when applicable; and decides if recurring purchases are appropriate for strategic sourcing agreements/initiatives.
Applies negotiation skills to resolve vendor disputes with an acceptable outcome for the parties per University, state, and federal rules and regulations; and decides appropriate resolution to problems that may arise during the strategic sourcing contracting processes by mediating disputes between GU and the vendor/contractor.
Develops and maintains awareness of changing commodity-related business trends in the marketplace and the possible impact to the University.
Monitors and tracks vendor performance through periodic financial reviews, product performance, customer satisfaction surveys, and customer outreach.
Markets and promotes strategic agreements to the University community to facilitate end user participation in and support of strategies.
Directs and prepares sub-recipient contracts for all University Grants in collaboration with Gallaudet’s Office of Sponsored Programs, principal investigators, and Finance Office; and ensures audit approvals, budget guidelines and sponsor regulations are met.
Directs the Purchasing Card program; issues cards in accordance with University policy; assures that adequate controls are in place to prevent misuse, periodic verification of authorized users, reviews and modifies credit limits, assist with fraud investigations, activates and deactivates cards; and maintains campus-wide database of active cards.
Oversees the institutional-level accounts and manages access for office supplies, educational materials and other frequently purchased items or services; conducts periodic reviews and verifications of authorized users and credit limits, assists with fraud investigations; and maintains databases of active user accounts.
Applies for and keeps current on the institution’s sales and use tax exemption certifications. Researches and answers questions regarding the requirement to pay sales tax on purchases and payments outside the jurisdictions where the university’s sales and use tax exemptions apply, especially when using GSA pricing.
Assures the best customer service is provided to the campus community, advises and assists departments with developing specifications, obtaining competitive quotations, identifying appropriate vendors, identifying available alternatives, and with other purchasing procedures.
Manages the implementation of best practices and technological improvements; and participates in conferences and professional association discussion groups and discusses emerging areas of improvements and concerns with the supervisor, department, and other stakeholders.
Manages the department budget.
Shows a genuine commitment to diversity, equity and inclusion in the workplace; and participates in activities and workshops to foster continuous learning.
Serves as a mandatory Title IX reporter; and takes annual Title IX training as part of the compliance effort.
Establishes and maintains a positive and supportive working relationship with co-workers and supervisor.
Performs other related duties, as requested.
Required Minimum Qualifications (When the candidate’s resume meets these qualifications, it will be screened in.)
Bachelor’s degree in supply chain management, logistics, business administration or related field from an accredited college or university.
A minimum of five years of experience in strategic sourcing, supply chain management and/or procurement.
Preferred Qualifications (While not required, it is an advantage for what the position needs.)
Master’s degree in supply chain management or related field from an accredited college or university.
Experience in supervision.
Professional experience in procurement processes (or related) and contracting procedures in a higher education institution.
Demonstrated experience using data analysis software and tools that support strategic sourcing decision making and financial systems.
Nationally recognized professional purchasing certification such as CPM, CPSM, CPPB or CPPO.
Knowledge, Skills and Abilities (Qualities that will help the incumbent be more successful in the position.):
Demonstrated excellent negotiation skills.
Demonstrated excellent written communications, negotiation skills and strong interpersonal skills.
High level of commitment to customer service and teamwork.
Demonstrated ability to work with and across University departments, outside constituents and groups.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Additional Salary Information: Commensurate with education, experience and qualifications
Internal Number: 134
About Gallaudet University Human Resources
My name is Kelly Lenis-Zerayesus, one of the HR Specialists at Gallaudet University.