The Chief Financial Officer and Associate Vice President of Administration (CFO and AVP of Administration) oversees financial and business operations of Touro University California (TUC). In order to ensure the University's sound financial structure, the CFO and AVP of Administration is responsible to the TUC Provost for all financial matters, and to establish University-wide financial and administrative objectives, policies, programs, and practices. The CFO and AVP of Administration controls the flow of cash through the University and maintains the integrity of funds, securities and other financial assets. To support and enhance the growth of TUC, the CFO and AVP of Administration will have a commitment to the mission of TUC and to private higher education. The CFO and AVP of Administration must possess a high-energy, service-oriented philosophy. This person must be an agile, team-oriented professional with a track record of inspiring leadership and a strong commitment to collaboration. Reporting to the TUC Provost, the CFO and AVP of Administration will be an active participant in helping to create and implement the organization's overall strategy.
This position serves in a dual role. As the AVP of Administration, the office is responsible for developing and managing University operations including Facilities and Safety Services, Environmental Health & Safety, Dining and Catering Services, and Human Resources. As the CFO, this office is responsible for developing and overseeing the budget process; financial planning; analysis and reporting; finance; treasury; accounting; and procurement. The CFO is also responsible for the strategic management of the University's financial resources.
As an officer of the Touro College and University System (TCUS), the CFO and AVP of Administration will also report to the TCUS Senior Vice President & Chief Financial Officer and to the TCUS Senior Vice President for Operations.
The CFO and AVP of Administration should be an innovative higher education leader who will work in collaboration with administrative leaders, faculty and staff, and external constituencies to advance the mission of TUC. Responsibilities include:
Developing initiatives to improve the efficiency and effectiveness of administrative processes, and to support and promote the strategic goals and initiatives of the University. In doing so, provide the highest quality support services to the University through effective business partnering;
Providing students, faculty, and staff with well-run infrastructure and services to effectively carry out the teaching, research, outreach and the public service mission of the University;
Implementing innovative solutions and best practices to support the changing needs and environment of the University;
Implementing informed decision making by collecting, analyzing and reporting on data, and leveraging those data to improve the performance of the University;
Functioning as proactive stewards of the University's resources and services, balancing constituent needs while protecting and enhancing them and ensuring compliance and safety;
Partnering with the TUC Provost, the CEO and Senior Provost, and Senior Management within TCUS to identify opportunities to advance TUC, and TCUS;
Collaborating with the TUC community to advance the goals and objectives of the TUC Strategic Plan;
Collaborating with executive leadership to provide vision and direction in the development of focal areas of excellence for which the colleges and the University will be known in the future;
Engaging in assessment, analysis and negotiation of contracts between TUC and other entities, such as with the County of Solano. Such contracts elucidate the terms by which TUC faculty may practice medicine and provide a clinical teaching environment for students. Oversees the monthly and annual revenues generated by these activities and the physician bonus system associated with said activities;
The candidate should have familiarity with the financial structure of a University Faculty Medical Practice including the corporate and tax structures for a non-profit medical group and medical professional corporation in accordance with Federal and State of California Corporate Codes;
The candidate should have familiarity with the Center for Medicare and Medicaid (CMS) Reimbursement for direct and indirect costs associated with Graduate Medical Education Programs;
Promoting the financial well-being of the University by providing budget management, monitoring appropriate investments of temporary cash balances, exercising executive control over University budgets, and safeguarding all financial assets of the University;
Advising the Provost and senior University administration officers on issues relating to the financial status of the University by serving as a member of the Executive Leadership Team and by preparing reports, recommendations, findings, and other correspondence as required;
Helping to ensure achievement of the goals and objectives of the University by overseeing the preparation of an annual budget using budget models to project future revenue and following established policies for expenditures;
Facilitating an effective working relationship with TCUS by ensuring University compliance with TCUS fiscal policies and accounting procedures, maintaining open channels of communication with appropriate officials, facilitating an exchange of information on these subjects, and implementing all relevant stated policies regarding fiscal operations;
Ensuring compliance with professional accounting standards, rules, regulations, and laws by directing, supervising, and facilitating the preparation and maintenance of required and appropriate financial records, monthly and annual financial reports, and all other financial reporting as many be required by federal, state, local agencies, or established accounting standards;
Facilitating the governance of the University by providing financial information to the Provost and implementing the Provost’s decisions through the establishment of policies, procedures, and guidelines;
Preventing institutional liability in financial operations by facilitating the access of the independent auditors to requested records during the conduct of the University’s annual audit;
Ensuring compliance with the institutional mission of the University by working with unit managers to develop and review unit plans, goals, and objectives, assuring development of effective business processes incorporating automation with appropriate technologies, designing systems of effective controls to guide work toward expected outcomes, and evaluating progress towards their accomplishment.
Ensuring that Fiscal Affairs and Accounting has the resources necessary to provide financial information to support the academic programs, such as preparation of financial reports and the development of incentive funding and cost recovery models that support innovation and growth;
Ensuring efficient and effective operation of the procurement function by overseeing procurement services, property and receiving as well as all University real estate transactions and risk management/insurance analysis and transactions;
Enabling division employees to perform their assigned tasks by overseeing the preparation and implementation of the annual budget for Fiscal Affairs and Accounting;
Facilitating a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds;
Ensuring that miscellaneous assignments related to Financial Services are completed in the best interests of the University by accepting and accomplishing all other tasks assigned by the Provost;
Supporting the Provost as part of the Executive Leadership Team on operational and strategic issues as they arise; providing strategic recommendations to the TCUS President based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis;
Participating in the ongoing strategic planning process as an integral member of the Executive Leadership Team;
Overseeing long-term budgetary planning and cost management in alignment with TUC’s strategic plan. Engaging with campus leaders to align financial management with short and long-term financial planning and projections;
Managing the annual operating and capital budget development of TUC for inclusion in the TCUS consolidated budget pursuant to the budget development process of TCUS and ensuring the budget is accurate, realistic and complete;
Assuring that all operating activities at TUC are conducted pursuant to the approved budget and in conformity with policies and procedures of TUC and TCUS.
Coordinating all financing and major expenditures (within the approved budget or not) with the TCUS CFO;
Coordinating major capital and operational initiatives with the TCUS Senior Vice President for Operations;
Reviewing all formal procedures, processes, and administration for Finance, HR, DCS, and Facilities and Safety, recommending improvements to the systems in place and managing the systems going forward;
Developing and managing direct staff, to include managers/directors in finance, HR, DCS and Facilities and Safety;
Engaging other members of the senior management team to facilitate cross-department collaboration that ensures that all Financial, HR, DCS, Facilities, and Safety solutions positively support TUC’s evolving strategy, operational delivery, and data collection needs.
The CFO and AVP of Administration will be a seasoned and mature leader with at least 10 years of broad finance experience in evaluating financial information and making actionable recommendations to senior leadership. They must have experience managing Finance (accounting, budgeting, control, and reporting), and ideally will have had experience managing HR, and Facilities for a national higher education institution. Also, will ideally have knowledge of medical, health care, and graduate education on the national level. The CFO and AVP of Administration will have the following experience and attributes:
Appropriate professional experience with either a Master’s degree in business, finance, economics or related field; or a Bachelor’s degree with a CPA;
Evidence of having worked as a true business partner to the Chief Executive of a membership-based entity; materially and proactivity;
Demonstrated commitment and ability to work within a diverse, multicultural environment;
Demonstrated excellence in managing finance, accounting, budgeting, control, and reporting;
Skill in examining, developing, reengineering, and recommending financial, HR, and Facilities policies and procedures;
Strong analytical skills and experience interpreting a strategic vision into an operational model;
A collaborative and flexible style, with a strong service mentality;
Demonstrated leadership abilities in consensus building, conflict resolution, inspiration, organization, and objective critique;
An open and consultative leader, who can work diplomatically and effectively in relationships with faculty, staff, students, and with the external community;
A team player who can work with the TUC Deans and Provost to promote the continued success and development of the university;
Strong interpersonal and communication skills, including strong oral and written skills;
Strong analytical and problem?solving skills; an ability to see an issue from multiple perspectives, and an inclination to frame problems in a way that facilitates their resolution;
A collaborative leadership style and commitment to open and respectful dialogue with all members of the University with the ability to make difficult decisions when necessary;
The ability to work with a variety of individuals and diverse groups;
Evidence of being a hands-on manager with integrity and a desire to work in a dynamic, mission-driven environment;
Touro College and University System provides equal employment opportunities to all employees and applicants for employment and is committed to ensuring a productive and non-discriminatory work environment in compliance with the Higher Education Act and Amendments, the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, New York Human Rights Law and other applicable laws. It is the policy of the Touro College and University System to prohibit unlawful discrimination in employment on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender identity, gender, pregnancy, veteran status, or any other status protected by federal, state or local laws.