BASIC FUNCTION

The System Controller will be responsible for the oversight of all financial and reporting functions at the Office of the Chancellor of the Vermont State Colleges System (VSCS) including accounting, accounts payable, grants, billing/receivables, payroll, cash management and annual audits, as well as supporting the Chief Financial Officer with strategic and financial analysis of operations. The Controller will share strategic and operational management responsibilities as part of a team consisting of the Controller, Associate Controller, and Director of Financial Operations.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Plan, implement, administer or oversee, coordinate, monitor and evaluate the specific functions, systems and services of all assigned areas of responsibility, including operating policies, procedures and methods. Play a key role in developing, modifying systems/services in accordance with institutional needs and objectives, as well as regulations and other external economic conditions. 
• Complies with federal, state, and local legal requirements by studying existing and new legislation, anticipating future legislation, enforcing adherence to requirements, filing financial and other required reports (IPEDS, UBIT, 990s, etc.), and advising management on needed actions.
• Implementation and enforcement of internal controls to safeguard the company’s assets and ensure accurate processing of transactions and compliance with company policies and procedures.
• Lead monthly, quarterly and annual financial close and reporting process including timely and accurate reporting of results.
• Oversight and supervision of the VSCS financial shared services staff. Investigate and resolve a variety of problems that arise on a daily basis.  Review and approve major or unusual transactions.  Review all reconciliations and staff assignments to ensure completeness and accuracy of accounting records and management of general ledger.
• Monitor all accounting functions regularly, as part of an on-going internal audit process to ensure adherence to established accounting procedures and regulations.
• Coordination with the external accountants to ensure that preparation and gathering of all appropriate documentation is complete throughout the year-end audit process, including the financial statements, as well as maintaining regular communication and correspondence with the external accountants.
• Responsible for analyzing and reporting variances, financial projections, month-end accounting duties, and audit requirements.
• Assist the CFO with development and on-going administration of the System operating budget.
• Serve on various VSCS Committees, including lead of the VSCS Finance Team.
• Deal regularly with and represent the VSCS to a variety of financial institutions, government agencies, external auditors, vendors and others outside the System.
• Perform other duties as assigned.

SUPERVISION EXERCISED

Supervision of eight or more employees.

SUPERVISION RECEIVED

Supervision is received from the Chief Financial Officer.