Leads the administration, audit, compliance, and analysis related to the University’s procurement card program.
Performs regular audits of procurement card charges for the purposes of verifying proper support and descriptions of reimbursed expenses and compliance with University policies.
Performs the research, communication, and follow up actions related to observations or exceptions noted during the audits. The audits will require strong intuition skills and the ability to make reasonable business judgments.
Supports the reporting needs of management to facilitate oversight of compliance.
As necessary, identifies unusual expenses or trends and escalate the findings to management.
Responds to inquiries on the interpretation of University policy and serves as the primary point of contact for employee reimbursement matters, including employee and approver training.
Supports periodic internal and external audit activities
Collaborates closely with departments that have responsibilities related to employee reimbursements, including Payroll, Accounts Payable, and Purchasing.
Collaborates with academic and administrative departments on employee reimbursement matters and initiatives, including senior management.
Completes ad hoc financial and analytical projects as requested by management.
Supports certain other ad-hoc activities in the Financial Systems department.
Contributes ideas towards the continuous improvement of processes and procedures.
Stays abreast of current industry trends concerning procurement card processing and compliance.
Performs other duties as required.
Minimum Education and/or Work Experience
Bachelor’s Degree required. Finance, Accounting, or Auditing preferred.
Minimum four years relevant experience, including auditing and experience reviewing and analyzing expense reports and procurement card activity.
Knowledgeable about industry trends and requirements concerning procurement card
Experience with high volumes and sophisticated processes preferred.
Must possess strong communication and interpersonal skills necessary to deal with various levels of management.
Must be a highly motivated independent worker, self-starter, detail-oriented, and highly organized.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be very familiar with financial systems and use of supporting software programs.
Advanced MS Excel skills and proficiency in information/database management and ad-hoc reporting tools required.
Internal Number: 8101298
About Loyola University Chicago
We are Chicago's Jesuit, Catholic University. Our faculty, staff, and students come from all faiths and backgrounds, but together, we strive toward the same goal, being men and women for and with others. But what makes a Jesuit university different? Our students receive an education that stresses the importance of knowledge, curiosity, global perspectives, and cura personalis, which translates to “care for the whole person.”
Our Loyola community isn’t afraid to get its hands dirty cleaning up neighborhood parks and gardens—or use its expertise to mentor girls interested in STEM programs. They research local food deserts and volunteer with our student-run farmers market to make healthy food more accessible. Here, we don't talk about making the world a better place—we get to work.
Loyola University Chicago is a great place to work! We aim to provide excellent benefit offerings, a diverse, inclusive and equitable campus environment, and a work experience designed to help faculty, staff, and students develop personally and professionally through collaborative engagement. Thank you in advance for your interest in working at Loyola University Chicago.