This position is a key manager within the Budget Office with responsibilities for financial planning, budget and financial policy analysis, and fiscal administrative duties. This position provides guidance for various budget processes and develops policies and guidelines consistent with University priorities and strategies.
Work with assigned units (Vice Provost/Vice Chancellor) to prepare and evaluate three-year budget projections. Prepare annual budget allocation correspondence, including an analysis of issues affecting each assigned area. Partner with assigned units to address business opportunities and / or concerns.
Oversee the invoicing and accounting for the UIC Global partnership; run, distribute and resolve error reports related to invoicing; and assist with addressing general concerns for individual students that relate to student coding, billing, and invoicing. Collaborate with the UIC Global, Student Financial Services & Cashier Operations, Tutorium in Intensive English, Campus Housing, and other stakeholders as necessary.
In collaboration with Partnerships for International Programs (PIP), develop and maintain the processes related to international contract revenue for undergraduate and graduate instruction. Perform or oversee the performance of pro forma reviews, monitoring and distributing revenue, financial billing, and analysis with contracted partners.
Provide central oversight and management to University initiatives and programs such as the Underrepresented Faculty Recruitment Program (UFRP), the Cluster Hire Program, and Partner Accommodations.
Develop and implement ad-hoc analytic studies and reports in response to senior management inquiries (University and System Office requests/submissions) and as needed for accreditation, regulatory or other reporting requirements.
Analyze detailed data to develop findings, and unite best practices into actionable reports and recommendations.
Working with the BFA Director and other key stakeholders, develop and implement Office and University policies, procedures, and training materials including but not limited to budget management, enrollment management, tuition rate setting, and annual reporting requirements.
Develop and analyze fiscal data to determine and inform the financial consequences of changes in policy, programs, or activities affecting University finances.
Serve as the University lead in compliance with Illinois’ Fiscal Control and Internal Audit Act (FCIAA). Oversee the annual FCIAA survey, analyze findings, follow up with units, and prepare the annual compliance summary for the System Office.
Communicate complex System and University policy and guidelines to college and Vice Chancellor fiscal officers as well as senior leadership.
Oversee staff responsible for day-to-day office operations such as purchasing, inventory, TEM, and transaction approvals. Perform routine reconciliations for BFA accounts. Maintain detailed multi- year budget-to-actual planning projections for departmental expenditures.
Oversee staff who process “CodeBook” entries (the official system of record for the Enterprise System / Banner organizational hierarchy). Partner with units who submit changes to facilitate unit name changes, creation of new units, migration of existing units, and the related dependencies (security concerns, payroll and labor distributions, purchase orders, ).
Serve as a member of the Position Elimination Request Team advising on financial issues related to position elimination requests pursuant to the State University Civil Service System rules.
Management and Leadership
In collaboration with the Director, provide leadership and direction for the office and assigned staff members. Plan, assign and review work of assigned staff to ensure that group objectives are met. Hire, train, develop, and manage staff to ensure that qualified staff exists to meet group objectives.
Set priorities and guidelines for individual projects and work assignments.
Draft and revise policies as requested to ensure the efficient use of financial resources, including but not limited to budget management, waivers, and tuition rate setting.
In coordination with the other BFA Associate Directors, direct OBFA in the absence of the Director.
Participate in committees and task force groups as assigned to professionally and competently represent OBFA.
Perform other related duties and participate in special projects as assigned.
Plan, assign and review work of staff to ensure that group objectives are met. Hire, train, develop and manage staff to ensure that a qualified staff exists to meet group objectives
Job Knowledge & Skills, Education, Experience
A minimum of a Bachelor’s degree required with coursework in business, accounting, finance, economics, social science, or other related fields. Master’s Degree in a relevant field (business, accounting, finance, economics or other related fields) preferred. Minimum of 5 years increasingly responsible experience in a financial setting, preferably in an educational institution. Experience working in a public university preferred. Strong organizational skills, including the ability to work independently and as a member of a team, ability to attend to multiple projects simultaneously to meet deadlines. Strong interpersonal skills, including the ability to make presentations to senior university leadership as well as work with college and divisional fiscal officers and departmental business managers. Excellent verbal and written communication skills required. Strong computer skills required. Specific competencies include advanced proficiency in Microsoft products, work experience with financial reporting tools, and the ability to organize thoughts and information in a clear and logical presentation. Familiarity with the organization, structure, function, systems, policies and procedures of the University of Illinois preferred.
General office environment. Regular travel not expected but may occur occasionally, mostly around previously scheduled events. Requires sitting for extended periods of time, standing, visual acuity and dexterity and range of motion necessary to operate a standard computer and mouse.
For fullest consideration, please apply at https://jobs.uic.edu and include a letter of interest, current resume and the contact information for up to three professional references by November 29, 2019.
The University of Illinois conducts background checks on all job candidates upon acceptance of contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
About University of Illinois at Chicago
UIC ranks among the nation's top 50 universities in federal research funding and is Chicago's largest university with 27,000 students, 12,000 faculty and staff, 15 colleges and the state's major public medical center. A hallmark of the campus is the Great Cities Commitment, through which UIC faculty, students and staff engage with community, corporate, foundation and government partners in hundreds of programs to improve the quality of life in metropolitan areas around the world.