Posting Salary: Commensurate with Education and Experience
Position Summary: The Fiat Lux Insurance Company and subsidiary captives is the University's wholly owned captive. The position provides support to the Executive Director of the Captive Group, the Director of Captive Finance and the Captive Program Manager in short and long-term planning for the department as well as assistance with meeting and materials management, and regulatory compliance. The Administrative Officer 3 ensures the smooth functioning of the department on a daily basis by assisting with the management, planning and administration of the captive's operations. Must possess strong project management, organizational and analysis skills with the ability to prioritize multiple demands to keeping projects on track and bringing projects to timely completion. Strong oral and written communication skills are needed as there is responsibility for responding to issues where analysis of situation or data requires review of relevant factors. Exercises sound independent judgment in selecting the optimal methods, techniques and evaluation criteria for obtaining desired results. Responsibilities include providing direct support for the management and distribution of information which may be sensitive or confidential and covered by attorney client privilege. Identifies risks and responds accordingly. Sets priorities and evaluates work flow analysis, to ensure delivery of quality customer service to various constituencies including the Captive board members which consist of the University President, Chief Financial Officer, Chief Operating Officer, Chief Risk Officer, General Counsel, board member from a Campus or Medical System and outside board members. Able to work independently.
This position manages, plans and administers a range of administrative operations for the Fiat Lux Insurance Company and its subsidiary captive group and the OP Risk Services department.
Covers any and all administrative needs of the captive group which includes logistical planning and coordination of the Captive management team, other vendors and standing board committee and workgroup meetings.
Prepares Board agendas,the Board Book and other supporting documents needed.
Administers and distributes of Captive Board minutes.
Management and troubleshooting of equipment/provisioning and facilities needs.
Maintenance of contracts, files, and records, and coordination of reimbursements.
Job Requirements Bachelor's degree and minimum of 3 years of job related experience and/or equivalent experience/training.
3-5 years of experience in a variety of analytic, operational and/or program management roles, including operational activities such as budget, vendor and financial management, executive and search operations, leadership and management development.
Strong interpersonal communication skills as demonstrated by the ability to interact collaboratively and productively with diverse staff within UCOP, at the campuses, and with other university stakeholders. Excellent written and verbal communication skills, including active listening, critical thinking, persuasiveness, and advising skills.
Knowledge of a variety of administrative operations activities such as events planning, risk management planning, website design, accounting and payroll, and contracts regulations and guidelines.
Demonstrated ability to work proactively and follow through on assignments with minimal supervision; demonstrated ability to work collaboratively and cooperatively as part of a team.
Strong Project Management and organizational skills, including short-term planning, analysis, and prioritization of multiple demands to keeping projects on track and bringing projects to timely completion. Able to multi-task with demanding timeframes.
Strong skills in short term planning, analysis and problem-solving and customer service.
Strong skills in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals. Demonstrated ability to research, analyze, interpret and apply policies and procedures appropriately.
Proficiency in a PC operating environment and with MS Office Suite as well as standard desktop/web-based applications. Strong skills in developing PowerPoint or other related presentations, Willingness to learn new software applications and technologies, as needed.
Ability to be flexible and adaptable as priorities evolve. Ability to work well with ambiguity and experimentation, and to manage multiple projects in a fast-paced environment. Required
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
Strong familiarity with UC purchasing, budgeting and invoice processing procedures. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.