Position Title: Bursar Functional Area: Comptroller Position Type: Staff/Managerial Full-Time / Part-Time: Full-Time
Position Summary: The position objectives for the Bursar are as follows: supervise the operations of the accounting systems as they relate to student financial accounts; supervises, trains, and evaluates assigned staff; Supervises online cashiering and record keeping function which collects student fees, fines, and fund raising events and issuance of financial aid refunds, deferments, write offs and other refunds; Institutes collection proceedings as necessary for student payment plans, third party billings, and non-sufficient fund checks; Plan and direct activities related to student accounts receivable, cashiering, financial aid accounting, and collections; Oversee the disbursement of financial aid to student accounts using the BankMobile refund process, paper/in-house refund checks for tuition refunds to companies, and other third party refunds; Communicate and interact with students and their parents to provide effective customer service, including receiving, researching and appropriately responding to inquiries and/or complaints regarding their accounts, billing statements, College policies and procedures, and other related issues; Send notifications to students regarding their registrations; Financial hold letters to students with unpaid balances; Reminder letters to students that have not paid their tuition; Registration cancellation letters to students who do not pay their tuition; Monitor student accounts for blocking registration based on college policies and procedures; Posting cash and financial aid transactions to the general ledger; Maintaining table entries and mapping account numbers in the accounting software programs; Oversee Third Party billings, and monitor, audit, and adjust student accounts for incorrect financial entries associated with registration activity, financial aid awards, special programs, and student fees and charges; Monitor web payments to determine if all receipts received from third party administrator are reflected correctly in student accounts; Process credit card refunds and make adjustments to accounts for multiple payments or over-payments; Review federal regulations pertaining to 1098T forms sent to students for tax purposes and work with computer services and assistant staff accountant to process forms; Review and analyze doubtful accounts for financial statements; Chair of medical refund appeals committee; Recommends new policies and procedures to the college governing bodies; Serve on various department, division, and college committees; Has understanding of accounting GASB standards and college policies related to internal controls and accounting policy; and Provides accounting support to satellite campus and to the bookstore operations.
Education Requirements: Minimum Bachelor's degree major: Accounting or Finance.
Experience/Qualifications Requirements: The position requires 4 – 6 years' experience in student accounts receivable, accounts payable and fiscal record keeping involving complex policies and procedures in a high-volume public institutional environment; Background and experience with financial aid rules and regulations and knowledge and experience with veteran payments; Proven experience with ERP systems and other related products such as e-Commerce payment systems; Excellent communication skills and the ability to present ideas or issues clearly and concisely in a group environment; The ability to establish working relationships with internal and external groups and organizations; Proven problem-solving skills and the ability to translate them into actionable items; Knowledge of the registration process, Federal financial aid and State regulations award requirements, and veteran payments; Understands FERPA requirements and keeps up to date with changes to Title IV payments and regulatory changes to 1098-T issuance; Demonstrated accounting skills are a must. Detail and accuracy are required for this position. Proficiency in Microsoft Office; Understanding of accounting GASB standards; The position requires the ability to interface with outside auditors in matters related to student accounts both on A-133 matters and audits performed by Veteran affairs and other regulatory organization. The selected candidate must put the student first and provide the best customer service to address the mission statement for the college.
Licensure or Certification Requirements: N/A Preferred Qualification: Experience with the use of Banner software system is a plus. Department: Comptroller Open Date: 09/05/2019 Close Date: 10/30/2019
Stark State College Statement: For Academic and Leadership Positions: Stark State College seeks a candidate with high energy, a collaborative spirit, experience, and the capability of managing growth, ensuring quality, supporting shared governance, exhibiting a positive demeanor, modeling professionalism, and with a manifest commitment to the Stark State College mission, vision and values including diversity, social equity, and student access and success.
Required Documents 1. Resume 2. College Transcripts 1 3. Cover Letter
Optional Documents 1. College Transcripts 2 2. College Transcripts 3