Job no: 494072 Department: Financial Services Work type: Staff Location: Stanislaus - Turlock Categories: Unit 9 - CSUEU - Technical Support Services, Business/Management, Probationary, Full Time
Position Summary Full time position available on or after October 31, 2019 for University Budget Services.
Under the general supervision of the Director of Budget Planning & Administration, this position provides complex budget and financial analysis work required to administer the University's finances, payroll, and purchase requisitions. Assist in providing consultative financial services as it relates to all division funds. Provides information and assistance to other department employees performing duties that comply and conform to custom budget and accounting procedures, CSU processes, and policies.
Job Duties Duties include but are not limited to: • Provide top-level analytical support to divisions. This function includes assistance in making budget transfers, reviewing transactions, forecasting, reconciliations and reviewing the financial implications of decisions. • Provide complex budget analysis work, assist in the preparation and development of the general operating fund budget. • Maintain good communication with the Divisional Budget Coordinator's offices to ensure their understanding of our processes. • Develop and reconcile assigned division or area mid-year budget report in coordination with the divisional units and the university budget office. • Analyze and process various Business & Finance and campus forms that comprise business processes. • Assure proper recording and documentation of financial transactions. • Research funds for discrepancies and initiate corrective action as necessary. • Assist in maintaining and managing position (personnel) control for divisions as needed. • Administer budgetary portion of payroll posting in appropriate chart fields. • Prepare, review and distribute monthly payroll and expenditure reports. • Assist in addressing inquiries from internal and external customers relating to budget, expenses, what funds can and can't be expended, questions pertaining to reports, replying to questions from managers. • Assist in the investigation of budgetary and fiscal problems in departments and divisions etc. • Work closely with Payroll and Accounting departments on other projects as assigned such as reconciliations between subsidiary ledgers and finance. • Assist in the creation and review of ad hoc reports and validation of data using various integrated HR/Financial software modules (Oracle Financials, PeopleSoft Human Capital Management CFS Data Warehouse, Excel). • Reconcile campus financial records pertaining to allocations or other budgetary matters with the State Controller's Office in coordination with the campus Accounting Office. • Draft text and materials to summarize, analyze, and justify budget programs. • Prepare presentation materials for campus wide budget meetings and forums as needed. • Prepare text and materials to create the various chapters to compile the annual campus budget book. • Assist in documenting and maintaining business processes, standards and procedures. • Attend meetings and record the minutes for distribution if needed. • Routine normal office duties for a small four-person office. (Ex: ordering supplies, preparing travel claims, attendance, website maintenance, logging and filing documents, document disposition, etc.). • Perform other duties as assigned.
Minimum Qualifications Education:Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Experience:Two years of progressively responsible professional experience in analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process.
• Some knowledge of CSU payroll/personnel procedures.
• General knowledge of financial, budgetary and accounting principles and practices. • Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management. • Working knowledge of research techniques and statistical principles and procedures. • Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems. • Familiarity with the principles of position control and budgetary alignment. • Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations. • Ability to write clear and concise analytical comments.
Salary Range $3,832 - $7,394 per month plus excellent paid benefits. (Anticipated salary will be $3,832 – $4,215 per month, depending on the qualifications of the successful finalist.)
Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSUEU (Unit 9)
How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
Application Deadline OCTOBER 14, 2019 (Screening to begin October 1, 2019.)
Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act,the annual security report (ASR), is now available for viewing athttps://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382, or by calling 209-667-3572.
Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf. CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE