As a member of the team in the Office of the Executive Vice President/Vice President for Academic Affair (OEVP/VPAA), the Coordinator of Fiscal Planning and Budgeting oversees financial matters for OEVP/VPAA and supports units reporting to the Office, with a primary emphasis on serving as the OEVP/VPAA Comptroller and having the responsibility for fiscal planning and budget forecasting to meet strategic goals. This position will also serve the Office of Governmental Relations (OGR).
The Executive Vice President/Vice President of Academic Affairs (EVP/VPAA) is the chief academic officer of the University. The executive vice president reports to the president and works closely with the chancellors and provosts of the Urbana-Champaign, Chicago, and Springfield campuses in defining and shaping strategic academic priorities and directions for the University, providing advice on important academic policy and budgetary issues, and supporting key academic initiatives.
Duties and Responsibilities:
1. Coordinates, manages, and executes business and fiscal operations for the OEVP/VPAA and OGR. Supports and facilitates financial activities and related functions for units reporting to the office.
2. Identifies fiscal needs and resources for OEVP/VPAA and OGR and makes recommendations for fiscal planning to the Executive Vice President, Assistant Vice President, and Senior Director and/or Director of OGR. Assists with fiscal needs and resources for units reporting to OEVP/VPAA and advises Directors of reporting units as appropriate.
3. Conceives, develops, and executes efficiencies in work processes while maintaining accuracies in information systems. This requires developing and maintaining effective working relations that align with overall OEVP/VPAA and OGR objectives and goals.
4. Plans budgets for each fiscal year and forecasts budgetary impact into future fiscal years. Assists in determining the budget impact for each OEVP/VPAA reporting unit.
5. Participates in developing, preparing, implementing and monitoring OEVP/VPAA and OGR policies/procedures, programs, and business/operational processes including identifying areas that require policy development/revisions, and preparing recommendations for administrative review that serve to improve overall effectiveness and productivity of unit operations and services. Assists reporting units with these duties as appropriate.
6. Serves as liaison with Employee Relations and Human Resources on HR-related transactions, including staffing and recruitment; labor redistributions; and earnings transfers.
7. Assists in developing and submitting grant proposals and anticipation requests.
8. Performs other duties and responsibilities appropriate for a Coordinator of Fiscal Planning and Budgeting position.
9. Determines the most effective and efficient manner to communicate the fiscal condition of OEVP/VPAA and reporting units and OGR to its management, faculty and staff through understandable reports and other documents, and provides regular reporting.
10. Facilitates electronic submission of budget and adjustment requests. Monitors monthly statement reconciliations and internal spreadsheets. Closes budget at year-end.
11. Produces salary and budget projections for coming year. Facilitates CFOP requests for University and UIF gift funds as needed. Monitors monthly statement reconciliations and internal spreadsheets for all other non-state funds. Audits UIF funding and PO renewals. Prepares Ledger 3 Fact Sheet Requirements at year-end.
12. Serves as liaison with PI’s and advises on Overdraft Reports. Ensures Pl completion of 6-Month [semi-annual] Expenditure Confirmation reports.
13. Reviews monthly ICR reports.
14. Determines most effective and efficient business plans for eliminating any budgetary deficits.
15. Responsible for completion and submission of Notice of Terminating Awards for EVP/VPAA and OGR and sub-units.
16. Completes annual NSF Survey of Research and Development Expenditures.
17. Audits terminating grants in sub-units and verifies they have closed-out properly.
Bachelor’s degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience; OR Possession of a current registration as a Certified Public Accountant, Certified Management Accountant, or a valid License to practice Public Accounting; OR Master’s degree in Accountancy or a related field.
Successful candidates will possess the following:
Extensive knowledge of the University's business policies and procedures.
Proficiency in all BANNER applications, Excel, Word, Business Objects/Web Intelligence, Document Direct/Mobius View, My UI Financials, My Proposal/My Research, Travel Expense Management application, the Unit Security application, P-Card management application, T-Card management application, Cash Handling/Credit Card protocols, and the ARS reporting system.
Experience preparing and managing budgets.
Excellent organizational and multitasking skills to produce accurate, detail-oriented work while meeting stringent deadlines.
Demonstrated managerial and supervisory skills to establish and maintain an effective, productive work environment.
Excellent written and verbal communications skills.
Ability to coordinate unit activities that yield results in contributing toward achieving established objectives and goals.
Strong interpersonal skills to develop good work relationships.
Ability to exercise good judgment and discretion.
Excellent customer service skills.
Operational knowledge of business and finance.
Analytical skill; ability to set work priorities appropriately and establish good, positive relationships with faculty, staff and students.
Previous experience working with grants, including funding, writing, reporting, budgets, etc.
Salary and Appointment Information
This is a full-time Civil Service Accounting Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the position closes. Salary is commensurate with experience.
Application Procedures and Deadline Information:
Applications must be received by July 1, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:
Submit the Staff Vacancy Application.
Submit the Voluntary Self-Identification of Disability forms.
You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (copies of unofficial transcripts or diploma may be acceptable) and names/contact information for three references.
In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information regarding this position, you may contact System HR at 217-333-2600. For questions about the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.
The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.
About University of Illinois
The University of Illinois is the state's best and most comprehensive public university. The three distinct campuses in Urbana-Champaign, Chicago and Springfield serve the people of Illinois through a shared commitment to our missions of excellence in teaching, research, public service and economic development. Online classes offered by the three campuses expand educational opportunities for residents of the state of Illinois and beyond.