Resource Management and Planning (RMP) provides core infrastructure services for UC San Diego, impacting the Campus and Medical Center population of approximately 66,500 students, staff and faculty, and billions in physical assets consisting of approximately 10 million gross square feet of buildings (over 300 Instructional and Research buildings at multiple locations): Main Campus, Elliott Field, Scripps Institution of Oceanography, Point Loma and the University of California Medical Centers in Hillcrest and La Jolla. Business units within RMP, which currently consists of Early Childhood Education Center and Mesa Child Development Center, Imprints, Parking, Fleet & Shuttle Services, People Movement, UC San Diego Bookstore; Community Safety (Police); Environment, Health & Safety; Capital Project Management; Design and Development Services; Facilities Management (including campus energy management, and utilities procurement, generation and distribution); Campus Research Machine Shop; Policy & Records Administration; Campus Planning; Strategic Energy Initiatives; and RMP - Financial Services Unit.
The Associate Vice Chancellor – Financial and Facilities Services (AVC-FFS) reports directly to the Vice Chancellor for Resource Management and Planning (RMP), functioning as the primary line officer, with signature authority, and acting on behalf of the Vice Chancellor in his absence. The AVC-FFS is a member of the Vice Chancellor’s leadership team, and other advisory groups. The AVC-FFS advises the Vice Chancellor, coordinates with other senior campus officials on all matters of interest to the Vice Chancellor and represents the Vice Chancellor in discussions with executive and senior campus leadership.
The AVC-FFS performs a wide range of duties which require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion; and must maintain strict confidentiality of confidential information.
This is a highly visible, interactive, and inclusive position that requires direct and continuous interaction, negotiation and conflict resolution with leadership of all components of the Campus and University, Campus Counsel, public officials and stakeholders.
Lead special projects and initiatives with campuswide and community impact in support of the campus mission and strategic plan.
The AVC-FFS serves as VCRMP Controller, responsible for the management, planning, analysis, execution, reporting, accountability and cost containment of approximately $344 million in core and non-core funds ($14 M Deferred Maintenance, $110 core funds, $220 auxiliary and recharge funds). Act as the primary liaison between VC Financial Officer and the Vice Chancellor with responsibility for making recommendations on campuswide revenue allocations, budget reductions, and systemwide and campus budget assessment methodologies. Provides strategic vision, leadership and executive management oversight of major programs and services to the Campus, Medical Center and off-site facilities that impact substantial operations and resources: Facilities Management, Environmental Health & Safety, Risk Management and Worker’s Compensation, Emergency Management. Managing these units includes meeting, discussing, advising, evaluating and engaging the directors and staffs on a daily basis through various means of communication. This position supports the work and outcomes of these units at executive and senior leadership levels of the campus and outside organizations, and negotiates on policies, contracts and overall strategies when appropriate.
Directs a large academic organization or non-academic area with multiple departments involving diverse functions. Develops organizational policies and authorizes their implementation. Provides advice, guidance and assistance to the senior leadership of the organization. Represents the organization in organization-wide and systemwide meetings and discussions. Recognized as an influential leader. Makes final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of division or the organization as a whole.
• Expert knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Knowledge of university budget structures, accounting systems and procedures and recharge. Ability to prioritize budget requests and make decisions based on sound judgment and full knowledge of the scope of departmental needs.
• Expert skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Demonstrated critical and innovative thinking skills. Demonstrated strong negotiation, mediation, and decision-making skills.
• Expert project management skills, including capital projects. Understanding of structural, seismic and facilities code requirements related to the development and management of campus wide construction activity. Extensive planning and management experience that provides proactive response to "city services" provided on campus comparable to a medium sized city with a projected population of 66k visitors and residents on campus daily.
• Expert leadership abilities to establish department goals, and to motivate and influence others to achieve. Demonstrated ability to generate consensus in group settings. Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents. Outstanding speaking, listening and presentation abilities. Demonstrated experience in presenting clearly before large and small audiences with confidence.
• Excellent interpersonal skills, including tact, diplomacy, and flexibility to work with faculty, executive administrators, staff, students, alumni, donors, governmental representatives, consultants, legal counsel, and the general public.
• Ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission. Demonstrated knowledge and ability to apply organizational theory and principles and practices of management in a university environment.
• Direct, comprehensive knowledge of the concepts of business and financial management principles including fund accounting, cost accounting, budget management and technical skills to interpret and apply these principles to the varied aspects of the position.
• Ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.
• Highly sophisticated knowledge of administrative management theory and ability to translate this knowledge into practice. Demonstrated ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior-level management, Office of the President and external agencies.
• Demonstrated skills in employee supervision and HR administration. Very strong, effective supervisory skills and demonstrated ability to provide leadership that motivates and promotes team-building and creates a positive work environment. Foster the Principles of Community.
• Demonstrated ability to provide the necessary leadership to coach, motivate, and lead a highly diverse staff to provide appropriate health and safety programs, Risk Management and Workers' Compensation programs to the University.
• Advanced knowledge to recognize and effectively work with facility, environment, health and safety issues which may generate adverse media coverage. Demonstrated skill to effectively represent the organization to regulatory agencies and the media.
• Advanced knowledge of state and local codes and regulations relating to health and safety matters within the University.
• Extensive knowledge of the legislative process. Demonstrated ability to work with University officials and regulatory agencies.
• Advanced knowledge of a broad range of facility and safety related fields, especially the areas described in Section 13.
• Demonstrated knowledge of California and federal regulations, standards and guides published by various professional organizations and the ability to understand, analyze, interpret, and effectively apply these standards and guides.
• Experience working and collaborating with civil authorities and elected officials. Knowledge of local government and ability to communicate with diverse populations and regulatory agencies. Knowledge and experience working with CalTran, SANDAG, and MTS.
• Thorough understanding of regulations and technologies relating to treatment and disposal of hazardous wastes and techniques for waste minimization.
• Advanced knowledge of general health and safety codes. Practical skills in applying quality management and process re-engineering.
• Bachelor's degree in related area and / or equivalent experience / training.
• Advanced degree preferred.
• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Must possess and maintain a valid California Driver License.
• May be requested to respond back to campus throughout the year for emergencies.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html