University of Wisconsin - Madison, Division of Facilities Planning & Management
June 29, 2018
Minimum Salary of $100,000.00
Full Time - Experienced
Accounting, Executive/VP, Finance
4 Year Degree
Founded in 1848, the University of Wisconsin-Madison is the flagship university of the University of Wisconsin System. It has a national and international reputation for educational excellence and cutting-edge research and is consistently among the most prolific research universities in the world. UW-Madison enrolls 40,000+ students and has more than 20,000 employees, including about 2,200 faculty and 12,500 staff plus 12,000 student assistants/employees. UW-Madison has a reputation for academic excellence and educational innovation and is committed to progress in areas of diversity and inclusion.
The Division of Facilities Planning and Management (FP&M) is a full-spectrum facilities management organization for a campus with nearly 400 buildings and 936 acres. FP&M's mission is to provide excellence in facilities and services for our university community.
Under the direction of the FP&M Deputy Associate Vice Chancellor, the FP&M Chief Financial Officer provides financial management leadership and oversight for an organization with annual budgets of approximately $250 million and capital projects in excess of $70 million. This position will supervise all aspects of FP&M's financial operations, including the development of operating budgets and financial reports for seven operating areas; oversee the capital cost accounting function for numerous construction projects with multiple funding sources; monitor financial performance and conduct financial analyses to inform operational resource allocations; and lead efforts to ensure strong internal financial controls.
FINANCIAL PLANNING, REPORTING AND ANALYSIS
Develop and communicate annual operational and capital budgets as well as budget process with leadership teams and directors. Participate in both the development and oversight of organizational financial planning and specify long and short-term goals, targets and objectives. Coordinate with leadership and directors as needed to ensure fiscal practices are in accordance with UW-Madison guidelines along with state and federal regulations. Set and monitor organization financial metrics and targets. Develop and monitor FP&M's cost recovery model and functions. Set rates to ensure full cost recovery. Develop, implement and explore strategies and programs to advance cost savings and efficient financial operations at a division-wide level. Proactively advise and educate FP&M leadership on all financial issues and developments. Recommend and maintain system of internal controls to safeguard the financial integrity of the division. Represent organization in external audits of FP&M operations
ACCOUNTING AND BUSINESS OPERATIONS
Oversee and ensures timely and accurate accounting for division business transactions. Manage accounting function for UW-Madison capital building projects, including UW-managed, All Agency, in-house remodeling, and State-managed projects: develop financial models, cash flow schedules, and agreements; implement project controls; and oversee timely collection of project funds from campus departments. Manage revenue cycle, accounts receivable, billing and related processes.
SUPERVISION OF STAFF
Manage the resources, staff, and operating budget of FP&M's financial/accounting group. Lead staff in delivering excellence in service to both internal and external customers. Maintain a positive and supportive work environment for staff while promoting a culture of employee engagement, inclusion, diversity and development.
Serve as a representative of the Division of FP&M in financial discussions and participate as a member of FP&M's facilities leadership team. Maintain collaborative, ongoing and positive working relationships utilizing an open dialogue. Attend professional development workshops, professional association meetings and conferences to stay current with state-of-the-art methods and practices, network with peers and continue learning. Maintain membership in professional organizations.
The ideal candidate will possess:
Experience in financial reporting, budgeting and planning in a large, complex organization.
Experience developing and maintaining strong internal financial controls, including oversight of regulatory requirements, auditing, and risk management.
Experience with capital budgeting, cash flow management, and operating budgets strongly preferred.
Demonstrated knowledge of cash and accrual-based financial reports, government accounting, purchasing, billing, accounts payable, cost allocation, and cost recovery modeling.
Excellent abstract reasoning skills with a proven ability to identify and analyze complex financial situations and recommend effective courses of action to organization leadership.
Previous supervisory experience required, including the ability to coach, mentor, and support staff in creating a positive and inclusive work environment.
Strong oral, written, and interpersonal communication skills along with a record of accomplishment establishing effective working relationships with multiple constituencies.
Demonstrated ability to respond to daily challenges while staying focused on long-term goals.
Bachelor's degree from an accredited college or university with major studies in accounting, business, finance or related fields is required. MBA, CPA or related advanced degree is preferred.
10 years of progressively greater experience in financial accounting and management required, including a demonstrated knowledge of modern financial systems.
Additional Salary Information: Negotiable Depending on Qualifications
Internal Number: 95023-LI
About University of Wisconsin - Madison, Division of Facilities Planning & Management
The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of the University of Wisconsin - Madison campus in support of the university’s education, research, and outreach activities.
FP&M works behind the scenes to coordinate campus planning, manage design and construction, maintain and operate buildings and grounds, supply utility services, ensure health and safety, and provide parking and transportation services.
Our campus customers include anyone who works, studies, visits, or lives on campus.
FP&M’s sphere of operations extends to the entire 936-acre UW campus and includes buildings and grounds, walkways and roadways, parking lots, vehicles, and utility generation and distribution systems. On the main campus, this includes 420 buildings containing more than 17 million assignable square feet (ASF) of academic and research space and more than 25 million total gross square feet (GSF). More than 120 of these buildings house major instructional and research facilities. More than 83 percent of these buildings are at least 25 years old and 79 percent are at least 35 years old.... There are also more than 9,500 acres of off-campus property.
The annual operating budget of FP&M is $227 million. FP&M has also managed $3 billion of capital projects since 2000.