Facilities and Planning: The College at Brockport
The Facilities and Planning Department provides integrated, quality and cost-effective facility services in support of the College community, enabling the campus to fulfill its educational, research, and public service responsibilities. Facilities and Planning provides campus improvements and facilities development that support the College’s academic mission and strategic vision. It identifies opportunities to enhance, maintain and improve the environment in a way that facilitates learning and student development.
Reporting to the VP for Administration and Finance, the Director of Physical Plant plays a significant role in ensuring that the designated areas of the campus are operated and maintained in the most effective and creative way to support the academic mission of the College. The Director of Physical Plant works to propel the campus into becoming a prominent center of intellectual and cultural activity for The College at Brockport by providing strategic oversight and leadership of the College’s facilities, including repair and maintenance of existing facilities, parking and transportation management, utilities and energy management, fleet transportation, moving, event set up, and recycling.
- Designs and communicates a strategic vision, policy direction, and annual work plan with clearly articulated, achievable goals and performance metrics for building and grounds maintenance and custodial services that is consistent with the College’s mission and strategic plan.
- Prepares and manages the annual budget of approximately $9.2 million, not including Utility usage costs. Oversees the preparation of cost estimates, bid sheets, bid documents, layouts, contracts, work orders, requisition equipment and supplies, billing, and track budget expenses. Manages financial performance of the operation and monitors budget versus expenditures of department accounts. Implements cost control mechanisms for labor and inventory needs.
- Inspects buildings and physical plant; conducts building space studies; inspects maintenance projects and contractor installation progress for conformance to standards and specifications. Monitors and directs the operation of the computerized maintenance management system (CMMS) to ensure that work requests are completed on a timely basis and the work performed is documented.
- Ensures positive customer and stakeholder relationships to include building effective formal and informal communication channels with stakeholders; soliciting information on needs, goals, and priorities and communicating with those who will be affected by change. Assesses service satisfaction through multiple written and oral methods; implementing change as necessary to improve services.
- Designs and implements a comprehensive preventative maintenance program for college systems and equipment, and oversees its operation.
- Directly supervises the work of the maintenance and utility managers, assists them with technical/staff/training issues, provides advice and direction to resolve problem areas and identifies means of improvement.
- Oversees the development of policies, operating procedures, and maintenance standards for safe maintenance and operations.
- Leads a workforce of approximately 170 FTE. Supervises personnel in accordance with college policies and applicable laws. Responsibilities include: interviewing, hiring, and training employees; planning, assigning, and directing work flow; rewarding and disciplining employees or making such recommendations to the appropriate supervisor; addressing complaints while analyzing and resolving problems, approving payroll work authorizations for all department staff, and participates in search committees geared toward staff hiring. Ensures all direct reports’ performance programs and evaluations are completed annually and holds supervises to the same standard.
- Schedules and acts as the on-site liaison with contractors for inspection services to buildings. Responsible for abating State Fire Marshal notice of violations (NOV’s) and all follow-up information if applicable.
- Oversees the maintenance and custodial care of the College’s campus including 74 buildings, multiple support structures, and athletic playing fields occupying approximately one-third of its 464 acres. Participates in the planning process for capital projects to ensure maintainability of buildings and landscape.
- Ensures in cooperation and consultation with the Environmental Health and Safety Office that campus infrastructure and facilities operations (e.g. Grounds, maintenance, housekeeping etc.) are in compliance with applicable codes, rules and regulations such as but not limited to OSHA/PESH standards, Fire codes, EPA and NYSDEC regulations, and NYSDOH.
- Responds to emergency calls, including after-hour calls. Monitors incident reports and directs or provides leadership in an appropriate response to promote and provide a safe campus environment.
- Participates as a designated member of the College’s incident response team with responsibilities as Incident Commander, Section Chief, or General Staff member depending upon the nature and scope of the emergency. Additionally, will report to the College’s Emergency Operations Center representing the appropriate Emergency Support Function.
- Completes Incident Command System training as required.
- Oversees transportation operations including maintenance of vehicles to provide optimum use of vehicles by college personnel. Works with administrative personnel to develop and enforce travel policies and procedures. Recommends expenditures for acquisition of new vehicles, maintenance of existing vehicles, and related equipment.
- Provides leadership in the College’s efforts with the Physical Plant to reduce energy and natural resource consumption and makes sustainable decisions in regards to maintenance efforts and capital expenditures and compliance with Executive Order 88.
- Attends Labor Management meetings.
- Establishes metrics for department and employee goals that measure effectiveness of contributions to efficient operations of department.
- Supervises and provides direction to the director of parking and transportation services, which provides parking services, and campus shuttle services and supports the maintenance of the fleet vehicles for the campus in support of the College’s mission.
- Develops, in consultation with the director of parking and transportation services, a strategic plan and budget for the campus parking and transportation services.
- Attends a minimum of four after - hour campus functions per academic year.
Please visit www.brockportrecruit.org to complete an application including a cover letter, resume, and contact information for three professional references. Applications will be accepted until 3/15/17 with preference given to application materials received by 3/1/17. Employment at The College at Brockport is contingent upon the successful completion of a background check.