UCCS Presents Assistant Director of Business Operations
University of Colorado Colorado Springs
February 1, 2018
Colorado Springs, Colorado
56000.00 - 60000.00
Full Time - Experienced
Accounting, Administration, Finance
4 Year Degree
The UCCS Presents Assistant Director of Business & Operations will oversee all financial operations for UCCS Presents programs (Galleries of Contemporary Art, THEATREWORKS, and the Artists Series) including budget development/management, financial processing, box office settlements, long-range financial planning/forecasting and certain day to day operations. The UCCS Presents Assistant Director of Business and Operations will work closely with the Executive Director in long-range strategic planning, goal-setting and growth projections. The financial support should follow established internal controls, be in accordance with Generally Accepted Accounting Principles (GAAP) and standards issued by the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standard Board (GASB), and comply with all Federal, State, Local, and University fiscal rules and regulations.
Internally the position will collaborate directly with the director of Auxiliary Accounting, the Associate Director of Ticketing Services, directors of UCCS Presents, the University Center, GOCA, THEATREWORKS, the Advancement Office, and with the entire campus community in support of making the arts central to academic life on campus and in the region.
Oversee budget development and day-to-day budget management for the Arts Programs of UCCS Presents and support the University Center operation when needed.
Work with Executive Director and the program directors to set annual revenue goals for both earned and contributed revenue.
Develop monthly financial statements and forecasts to track progress towards annual goals.
Provide expertise on financial matters.
Conduct standard financial management responsibilities.
Supervise and manage the following departments:
Production/Stage operations department of 3 full-time employees; work with staff to manage expenses and ensure safe and OSHA compliant operating procedures.
Assist Executive Director to ensure compliance with performance management policies and procedures.
Develop and monitor policies and procedures to meet both internal business needs and align with University policies and procedures.
With the support of various University staff, work to close out fiscal year by gathering financial data of the auxiliary units and make necessary budgetary adjustments in accordance with departmental guidelines.
Review monthly financial statements for accuracy for budget and actual data as it relates to budget journal entries and actual journal entries. Retrieve financial reports for staff as needed.
Create and prepare basic budget/financial spreadsheets on a monthly basis.
Monthly adjust personnel budgets at the position level in accordance with departmental guidelines.
Monthly review budgets to actual data and alert supervisor of any discrepancy in such data.
As directed by supervisor, assist in assuring budgets are submitted on time and data are entered correctly.
Review detailed budgets for UCCS Presents and coordinate with the UCCS Controller’s office on budgeted cash transfers.
Maintains and applies knowledge of current CU policies and procedures to ensure compliance
Processes payments, tracks accounts payables, and receivables.
Works closely with Auxiliary Services to ensure accounting processes are efficient and effective.
Reviews, along with Auxiliary Services staff and Auxiliary Services Accounting staff, all relevant Speed Types and accounts periodically to ensure property classification in PeopleSoft.
Works closely with Auxiliary Services Accounting staff to resolve issues related to accounting and financial reporting processes.
Resolves issues related to accounting and financial reporting processes by reaching out and asking for information from the auxiliary services personnel to determine the issues and then making changes in processes, when needed.
Awareness and basic understanding of GAAP, financial reporting, basic spreadsheet preparation, systems and databases, and business administration.
Awareness and basic understanding of retail accounting including inventory methods and cost of goods sold.
Proficiency in the use of various accounting and reporting applications.
Ability to work collaboratively.
Ability to seek out answers from a wide variety of choices and apply the solution correctly.
Ability to work independently.
Ability to meet deadlines and manage multiple, concurrent projects.
Excellent interpersonal skills.
Excellent written and verbal communication skills.
Demonstrated ability to independently perform the wide range of administrative and accounting responsibilities associated with this position. Demonstrated experience working with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
For the purposes of FLSA, this position has been determined to be exempt from (not eligible for) overtime under FLSA.
Annual Salary Range: $56,000.00 - $60,000.00
The University of Colorado, Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located at http://www.cu.edu/employee-services.
The University of Colorado is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.
Internal Number: 12126
About University of Colorado Colorado Springs
At the University of Colorado Colorado Springs we value students and never forget that students are our reason for being. We consider students and student outcomes in all the decisions we make. We provide a supportive environment in order to create lasting and significant educational experiences for every student. We are committed to our students and their success.
UCCS is located on 550 acres in northeast Colorado Springs at the foot of Austin Bluffs, a rugged natural cliff formation. From the campus, you have a spectacular view of the Front Range of the Rocky Mountains, including Pikes Peak, the 14,115-foot mountain that inspired the song "America the Beautiful."
We are one of four campuses within the University of Colorado System. We were established in 1965 and built on an original 1964 gift of 80 acres (for the price of $1) from local businessman George Dwire. Today, we are the fastest growing campus in the CU System and have transformed from a small commuter-based campus of 1,670 students to a full-fledged collegiate hub with enrollment of approximately 12,000 undergraduate, graduate and online students. We offer 45 bachelor's, 22 master's and five doctoral degrees thro...ugh our six colleges:
Helen and Arthur E. Johnson Beth-El College of Nursing & Health Sciences
College of Business
College of Education
College of Engineering and Applied Science
College of Letters, Arts & Sciences
School of Public Affairs
We feature such innovative programming as bachelor’s degrees in Innovation, Inclusive Elementary Education and Exercise Science.
Approximately 12,000 students enrolled fall 2016 with almost 5,000 students participating in programs and instruction offered through our online and academic outreach efforts. 84% of our students are enrolled in undergraduate programs and 14% are pursuing graduate study. 53% of our students are female, 47% are male and 29% identify themselves as ethnic minority students. Approximately 92% of our students originate from Colorado, 12% come from out-of-state and 315 are international. Students from all 50 states and 49 countries are represented here at UCCS. 28% of our students are first generation students and nearly two-thirds of our undergraduates receive financial aid through loans and grants.
Nationally recognized as a Military Friendly and Best for Vets University, we enroll more than 2,000 active and retired military personnel. Being based in Colorado Springs, also known as Olympic City USA, we enrolled 18 U.S. Olympic athletes in 2015.
We are home to 16 NCCA Division II athletic teams and have earned 17 NCAA Division II Athletic Conference Championships. We offer 17 Intramural sports and 170 student clubs and organizations.
We employ approximately 1,100 faculty and staff. Our budget for fiscal year 2016-17 is approximately $228 million. Campus expenditures have yielded approximately $310 million to the local economy each year through construction, employee and student spending, travel and operating expenses.
To ensure a balanced social and academic campus life, we offer 15 full-service residence halls, an active university center, a LEED-certified recreation and wellness center, a state-of-the-art library and a new veterans and military student center. Thanks to collaborations with key community organizations forged by Chancellor Shockley-Zalabak, we are building the $70 million Ent Center for the Arts and are key players in the creation of the new National Cybersecurity Center.
We have graduated more than 43,000 students since 1965. 96% of them say they are either somewhat or very satisfied with the education they received at UCCS. Of our 43,000 graduates, over 28,000 live in Colorado and approximately 14,000 worldwide. Our graduates include a Pulitzer Prize winning poet, the first Native American astronaut, the Senior Vice President of Microsoft, a C-Span talk-show host, a Corporate Vice President of FedEx, the General Manager of Hewlett-Packard, numerous COO’s and CEO’s of major businesses and not-for-profit organizations, successful entrepreneurs and philanthropists, engineers, artists, musicians, medical professionals, lawyers, teachers, professors, business leaders, judges, mayors, communicators, philanthropists, and more, to name a few.
Today, UCCS is consistently ranked as one of the top Western regional universities by U.S. News & World Report, and our colleges and programs are accredited and top-ranked in their fields. More importantly, we remain forever committed to the success of our students and to the betterment of the Southern Colorado community.
We are accredited by the Higher Learning Commission; Member of the North Central Association of Colleges and Schools.