Assist Director in all aspects of alumni events, benefits and resources. Duties include preparing planning and executing event details and preparing follow-up reports and correspondence for staff and volunteers; serve as a liaison to regional alumni volunteers, making arrangements for Alumni Society meetings; gathering information for entry into the alumni database; creating databases; creating and maintaining calendar, e newsletter and Web pages, updating content regularly; monitoring online registration and community activities; assisting in the production of marketing materials and event program; assisting with the preparation and organization of the onsite registration process, and providing budget support to the manager
Section II: Responsibilities
Reports to: Director of Alumni Relations
Supervises: Alumni Relations Manager
Responsibilities: This position reports to the Director of Alumni Relations. Candidate must possess outstanding planning, organizational and management skills. Must be able to prioritize and successfully manage several projects while communicating regularly with director and other colleagues in college advancement. Must thrive in a fast-paced environment and work efficiently with a varying amount of direction. Must demonstrate strong interpersonal skills and be comfortable engaging high-level alumni with poise and self-confidence. Some travel and occasional weekend/evening is required. Duties may include but are not limited to the following:
Plan and execute college and alumni events, and represent the College around the country; support the planning and coordination of various regional, professional, cultural, and athletic events; coordinate the involvement of alumni in the planning, implementation and management of comprehensive chapter and affinity programs; enlist, motivate and train a corps of volunteers committed to successful alumni programming; provide leadership for communication programs, in particular the design and production of marketing materials (invitations, programs, briefing documents), social media channels, monthly e-newsletters, website maintenance, and other regular correspondence.
Assist director in establishing annual operating budget and strategies and with the hiring of student workers; work collaboratively with other campus offices and with the Alumni Society Board for programs involving alumni; must possess the ability to approach problems proactively with sense of urgency, creativity, and resourcefulness.
Section III: Qualifications
Qualifications: Requirement and Education: Bachelor's degree, Master's degree preferred; minimum of 5 years' experience in event planning or higher education required.
Specific Technical Experience: Strong computer skills including proficiency in MS Office and Raiser's Edge constituency database, and especially Dreamweaver, HTML, and Photoshop; ability to quickly learn and train others on new technology. Candidates must have excellent written, interpersonal, and administrative skills, as well as the ability to speak in public. Applicants must be detail oriented with strong devotion to accuracy; an aptitude for numbers and analysis; and ability to approach problems proactively with sense of urgency, creativity, and resourcefulness. Ability to multitask and strong customer service skills are essential.
Physical Requirements: Pack and lift boxes up to 20 lbs.
Special Requirements: Ability to travel and drive for business purposes and work some nights and weekends.
Manhattan College is an independent Catholic coeducational institution in the Lasallian tradition. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Applicants from historically under-represented segments of the population are encouraged to apply, as well as those attracted to a college with a Catholic identity. We are committed to a diverse campus community. AA/EO Employer M/F/D/V
Manhattan College is a Lasallian educational institution founded in 1853 by the De La Salle Christian Brothers, a Catholic religious teaching order started by Saint John Baptist de La Salle, the patron saint of teachers. De La Salle is known as the innovator of modern pedagogy for his work establishing schools to educate disadvantaged children in 17th century France.